Privacy Policy

Last Updated: [11/03/2025]

Welcome to Varsovian! Your privacy is important to us, and we are committed to protecting your personal information while providing you with a delightful travel experience. This Privacy Policy outlines how we collect, use, and safeguard your information in accordance with the UK General Data Protection Regulation (UK GDPR), the EU General Data Protection Regulation (EU GDPR), and the Data Protection Act 2018.

1. Information We Collect
When you visit our website, we may collect the following types of information:

• Personal Information: This includes your name and email address when you make a booking, sign up for our newsletter, or contact us.
• Non-Personal Information: We may collect non-personal information about your browsing behavior, including your IP address, browser type, pages visited, and time spent on our site. This information helps us analyze trends and improve our services.

2. How We Use Your Information
We may use your information for the following purposes:

• To analyze website usage and enhance our services.
• To comply with legal obligations and protect our rights.
• To send you promotional emails about special offers and travel tips (you can opt-out at any time!).

3. Legal Basis for Processing Your Data
We process your personal data based on the following legal grounds:

• Consent: When you provide us with your personal information for a specific purpose (e.g., signing up for our newsletter).
• Contractual Necessity: To fulfill our obligations to you when you make a booking.
• Legal Obligation: When we need to comply with applicable laws.

4. Sharing Your Information
We value your privacy and will never sell your personal information to third parties. However, we may share your information with:

• Service Providers: Third-party companies that assist us in providing our services (e.g., payment processors, travel partners) who are contractually obligated to protect your information. Please note that we do not collect, store, or process any payment information on our website. All payment-related data is securely handled by trusted third-party payment providers, and we never have access to your financial details.
• Legal Authorities: If required by law or in response to valid legal requests.

5. Your Rights
Under UK and EU law, you have the following rights regarding your personal data:

• Access: You can request a copy of the information we hold about you.
• Rectification: If your information is inaccurate or incomplete, you can request corrections.
• Erasure: You have the right to request the deletion of your personal data.
• Data Portability: You can request to transfer your data to another service provider.
• Withdrawal of Consent: You can withdraw your consent for us to process your data at any time.

To exercise any of these rights, please contact us at [your email address].

6. Cookies
Our website uses cookies to enhance your browsing experience. Cookies are small files stored on your device that help us remember your preferences and analyze traffic. The types of cookies we use include:

• Essential Cookies: These cookies are necessary for the website to function properly and cannot be turned off in our systems.
• Performance Cookies: These cookies help us understand how visitors interact with our website by collecting and reporting information anonymously.
• Functionality Cookies: These cookies enable the website to provide enhanced functionality and personalization.

You can control cookie settings through your browser preferences. Please note that disabling cookies may affect your ability to use certain features of our website.

7. Data Security
We take the security of your personal information seriously. We implement appropriate technical and organizational measures to protect your data from unauthorized access, loss, or misuse. However, please be aware that no method of transmission over the Internet is 100% secure. We cannot guarantee the absolute security of your information, but we strive to protect it.

8. Data Retention
We will retain your personal information only for as long as is necessary for the purposes set out in this Privacy Policy, or as required by law. When your information is no longer needed, we will securely delete or anonymize it.

9. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any significant changes by posting a notice on our website. Your continued use of our services after such changes indicates your acceptance of the new Privacy Policy.

10. Contact Us
If you have any questions or concerns about this Privacy Policy, please contact us:

• Email: contact@varsovian.net

Thank you for trusting Varsovian with your travel plans! We look forward to helping you create unforgettable memories. Safe travels!